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Bylaws of the
Central Missouri Chapter
Of
The Construction Specifications Institute, Inc.
Charter May 5, 1995
(Bylaws amended June 2, 2004)
Article I – Name
The name of this organization is the Central Missouri Chapter of
The Construction Specifications Institute, Inc., hereinafter referred
to as the “chapter”; said chapter being an affiliate of
The Construction Specifications Institute, Inc., hereinafter referred
to as the “Institute.”
Article II – Governing Authority
The chapter is governed and operated in accordance with the laws
of the State of Missouri, provisions of the Institute Bylaws, these
bylaws, the regulations and requirements for the conduct of chapters
of the Institute as adopted from time to time by the Institute Board,
and the rules and instructions of the chapter’s board issued
through its officers.
Article III – Purpose and Policy
Section 1.
The purpose of the chapter is to provide a medium at the local level
for advancement of the objectives of the Institute and the local
chapter.
Section 2.
The name, funds, or influence of the chapter may be used only in
support of this purpose.
Article IV – Board
Section 1.
The management and direction of the chapter shall be delegated exclusively
to its board.
Section 2.
The board shall consist of the following members: president, vice-president
(president-elect), secretary, treasurer, immediate past president
and eight directors. If the chapter includes a student affiliate,
a student affiliate representative shall be a non-voting member
of the board. Professional members shall constitute a minimum of
thirty-three percent of the chapter board and industry and associate
members shall constitute a minimum of thirty-three percent of the
chapter board.
Section 3.
All members of the board are eligible to vote on chapter business.
Section 4.
The board, through the action of authority delegated to the chapter
secretary, shall receive and promptly consider applications for
membership in the chapter received from prospective members meeting
the qualifications for Institute membership; may accept resignations
from the chapter; and shall promptly report its actions on membership
to the Institute.
Section 5.
The board shall select all standing and special committees, designate
duties, and may authorize compensation for justifiable expenses.
Section 6.
The board shall schedule monthly business meetings. Special meetings
shall only be held upon the call of the president or a majority
of the board upon seven days written notice. An annual board meeting/strategic
planning session shall be held in June with both the incoming and
outgoing officers and board invited to attend.
Section 7.
A majority of the board shall constitute a quorum.
Section 8.
Should a vacancy occur in any office of the chapter, the board shall
by two-thirds affirmative votes of the board’s membership fill
such vacancy by appointment of a member eligible by all other criteria
for the duration of the unexpired term.
Section 9.
When appropriate, the chapter board shall appoint a Student Affiliate
Committee of three or more members. This committee will consist
of an Education Liason, a Student Affiliate Liason and one other
local chapter member, and shall be responsible for conducting liaison
in the name of the chapter with the student affiliate by providing
an advisor, support, guidance, program speakers, etc. The Student
Affiliate Liason shall preferably be an individual employed at the
higher education school, college or university associated with the
student affiliate.
Article V – Officers
Section 1.
The president shall serve as chairman of the board; preside at all
chapter meetings; select the chairmen of temporary committees; appoint
the chapter delegates to the annual and regional meetings of the
Institute, unless they are otherwise elected by the chapter members;
be an ex-officio member of all committees; and sign all agreements
and formal instruments.
Section 2.
The vice-president (president-elect) shall serve upon the absence
of the president and perform other duties as assigned by the board.
Section 3.
The secretary shall see that notices are sent at least seven days
in advance of all meetings of the board and of the chapter and keep
accurate minutes thereof. The secretary shall maintain a file of
all correspondence; keep a roster of members and committees; co-sign
all agreements and formal instruments, except those pertaining to
the office of treasurer; and submit a report of office at the annual
meeting. The secretary shall perform other duties as assigned by
the president or board.
Section 4.
The treasurer shall collect and receipt for monies and securities;
deposit funds and disburse and dispose of the same subject to the
direction of the board; keep accurate books of account; submit a
report at board meetings; and submit a report of office at the annual
meeting. The treasurer shall perform other duties as assigned by
the president or board.
Article VI – Nomination and Election
of Officers and Directors
Section 1.
Officers and directors shall be elected to those offices as established
by Article IV by the members of the chapter. When the new president
assumes office, the current president-elect shall assume without
election, the office of president and the current president shall
assume without election the office of immediate past president.
Section 2.
Each elected board member shall take office on July 1.
Section 3.
The president or vice-president (president-elect) shall not hold
the same office for more than two consecutive terms.
Section 4.
The term for directors shall be two years.
Section 5.
A nominating committee shall be appointed by the board not later
than the regular meeting in February. The nominating committee shall
prepare a list of nominees, showing at least one name for each elective
position on the board due to become vacant, and present the list
to the chapter not later than the regular meeting in March. At this
time, the members may present nominations from the floor. Elections
shall be by written or electronic ballot. The nominating committee
shall prepare the ballot, which shall include the original list
of nominees and those nominated from the floor. Each voting member
of the chapter shall be provided with a ballot at least two weeks
prior to the ballot count. Eligibility to vote shall be as defined
in the Institute Bylaws. The winner shall be determined by a simple
majority of votes cast before and during the meeting.
Section 6.
The ballots shall be counted and certified, by tellers appointed
by the president, and the results shall be reported to the members
at the regular meeting in April.
Section 7.
Not later than April 30th, the chapter secretary shall notify the
Institute directors and the Institute office of the results of the
election and shall submit to them a complete listing of the chapter
officers for the coming year, with their addresses and phone numbers.
Article VII – Committees
Section 1.
Standing committees shall consist of Membership, Program/Education,
Bylaws, Electronic Communications and Technical.
Article VIII – Membership
Section 1.
The qualifications for membership shall conform to the requirements
of the Institute Bylaws.
Section 2.
Membership in the Institute is a prerequisite to membership in the
chapter.
Section 3.
A chapter member may be classified as an Honorary Member or a Lifetime
Member only by action of the institute.
Section 4.
The provisions of the Institute Bylaws for disqualification, suspension,
expulsion, and reinstatement of members shall govern.
Article IX – Meetings of Members
Section 1.
The annual meeting of the chapter shall be held during the month
of June at which time committee reports shall be submitted. The
secretary shall submit a report on the activities of the chapter
during the past term of office. The treasurer shall submit an annual
report of the finances of the chapter. A copy of these reports shall
be sent to the Institute directors.
Section 2.
Regular meetings shall be held monthly, except when otherwise decreed
by the board. Not less than ten regular meetings (or special events)
shall be held in the fiscal year.
Section 3.
Special meetings may be called whenever the majority of the board
deems it necessary, or upon written request by not less than one-tenth
of the chapter members. The business at special meetings shall be
limited to that for which the meeting was called.
Section 4.
Minutes of regular and special meetings shall be made available
via posting on the chapter website and by distribution at the next
regular meeting. A copy will be sent electronically to the NCR Institute
Directors.
Section 5.
The quorum for the membership meetings shall be one-third present.
Section 6.
These bylaws, together with applicable provisions of the Institute
Bylaws and Robert’s Rules of Order Newly Revised, shall govern
the conduct of business of the chapter.
Article X – Fiscal Administration
Section 1.
The fiscal year shall be from July 1 to June 30.
Section 2.
The annual chapter dues shall be set by the board. Members Emeritus,
Honorary Members, and Lifetime Members shall not be subject to dues.
Section 3.
Annual dues notices shall be mailed by the Institute at least two
months in advance of each member’s anniversary date and are
payable when rendered. Initial dues shall accompany the membership
application. A qualified applicant may select introductory membership
in accord with the Institute Bylaws Article XIV, Section 2 C.
Section 4.
Institute and chapter dues shall be paid to the Institute with the
chapter dues being returned to the chapter by the Institute.
Article XI – Audit
The board shall appoint a committee to audit the books and transactions
of the treasurer at the close of the fiscal year. This report shall
be read at the next regular meeting of the members of the chapter.
Article XII – Amendments
Section 1.
Proposed amendments to these chapter bylaws shall first be submitted
in duplicate, accompanied with two copies of the complete, current
bylaws, to the Institute Secretary for approval. After Institute
approval, they shall then be publicized on the chapter website and
distributed to the membership via email or other appropriate means
at least two weeks prior to the regular meeting or a special meeting.
Section 2.
These bylaws may then be amended by a two-thirds vote of the professional,
industry, and associate members present at the regular meeting or
a special meeting.
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